Position Summary
We are seeking an organized and detail-oriented Accounts Payable & Office Assistant to support our accounting department and daily office operations. The primary focus of this position is high-volume accounts payable processing, with additional administrative and customer service responsibilities as needed.
 
Primary Responsibilities-Accounts Payable

• Enter and process a high volume of vendor invoices in QuickBooks.
• Review invoices for accuracy, proper coding, job numbers, and supporting documentation.
• Match invoices with purchase orders, receipts, and vendor statements as applicable.
• Maintain accurate vendor records and organized AP documentation.
• Prepare invoices for payment and assist with check/payment processing.
• Communicate with vendors regarding invoices, credits, payments, and account discrepancies.

Office & Administrative Support

• Assist with filing, recordkeeping, document preparation, and other general office duties.
• Answer incoming calls and provide professional customer service.
• Assist with entering service requests, scheduling, and dispatching technicians when needed.
• Support other office and operational functions as necessary.

Qualifications

• Previous accounts payable experience, preferably in a high-volume environment.
• Strong working knowledge of QuickBooks.
• Experience with invoice entry, vendor accounts, reconciliations, and general AP processes.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Strong attention to detail and data-entry accuracy.
• Customer service or service-industry office experience preferred.
• Experience with ServiceTitan, CRM, dispatch, or field-service software is a plus.
• Experience in electrical, HVAC, plumbing, construction, or a related trade is a plus.

Ideal Candidate
The successful candidate will be dependable, organized, accurate, and comfortable working independently while supporting a team. This position is best suited for someone who enjoys accounts payable work but is also willing to assist with day-to-day office operations when needed.

Pay Range

• $18 - $24 / hour plus benefits

Resumes can be emailed to brandee@elliottelec.com.